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Is providing original documents necessary for a certified translation?

Pars Lingua is obliged to carefully comply with the applicable laws of the Federal Republic of Germany. According to these laws, an authorized or sworn translator is allowed to create and certify a certified translation not only based on the original document, but also using a copy, an electronic PDF version, or even a photo. However, a sworn translator is legally entitled and authorized to request access to the original document if necessary.

The sworn translator confirms and certifies through their stamp and signature not the authenticity of the document itself, but the completeness and accuracy of the translation (Section 2, Paragraph 3, Article 142 of the Code of Civil Procedure (ZPO)). In this context, they may even confirm and certify the translation of another translator if it is complete and accurate. An example of this is certified translations created in Iran that need to be reconfirmed in Germany.

However, it should be noted that the translation note must clearly indicate whether the original document, a photocopy, or an electronic version was used for the certified translation. Numerous authorities and institutions in Germany accept certified translations without the translator having to access the original document. However, this is (still) not the case for all authorities or documents; for example, some educational institutions in Bavaria explicitly mention the term "certified translation based on the original document" in the list of required documents. In general, it is recommended to be mindful of this when dealing with civil registry matters (including marriage and divorce), legal matters, and other important administrative affairs, and to present the original document to the translator if necessary.

In most cases, it is the responsibility of the customer to choose the method of document delivery (electronic PDF file, postal delivery, or personal pickup) at Pars Lingua, except for certain special cases where the original document must be presented."

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